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Property documents in Gujarat

What the revenue and municipal records are called in Gujarat, and the document checklist for each property type. Conditional items apply when their trigger is true: an inherited property adds the legal heir certificate, a mortgaged one adds the bank's release.

The Gujarat vocabulary

Record of rights (rural land)
7/12 (Gam Namuna 7) + 8A
Municipal ownership record
Property Card
Mutation (ownership change)
Namuna 6 entry (Hakk Patrak)
Agricultural land conversion
NA permission
Survey map
DILR sketch
Cultivation record
7/12 crop columns

Buying a apartment in Gujarat

Needed on every clean deal

  • Sale deed (current)

    Primary ownership document

  • Mother deed / title chain (30 yrs)

    Traces ownership history

  • Encumbrance certificate (EC)

    Registered mortgages, liens, transfers

  • Property Card

    Municipal ownership and tax standing

  • Namuna 6 entry (Hakk Patrak)

    Ownership transferred in government records

  • Approved building plan

    Sanctioned plan from local authority

  • Occupancy certificate (OC)

    Building fit for occupation

  • UDS / land share detail

    Undivided share in land

  • Property tax paid receipts

    Arrears block transfer

When the situation applies

  • Bank NOC / lien release

    If previously mortgaged · If the property was mortgaged

  • Power of Attorney

    If POA-executed · When someone signs for an owner

  • Legal heir / family tree certificate

    If inherited · For inherited property

  • Completion certificate (CC)

    If issued separately · Construction completed per plan

  • RERA registration certificate

    If RERA-covered project · Mandatory for covered projects

  • Society / association NOC

    If registered association · Association clearance for transfer

  • Allotment letter

    If under construction · Builder allocation of the unit

  • Agreement to sell / construction agreement

    If under construction · Under-construction contract set

Buying a villa / independent house in Gujarat

Needed on every clean deal

  • Sale deed (current)

    Primary ownership document

  • Mother deed / title chain (30 yrs)

    Traces ownership history

  • Encumbrance certificate (EC)

    Registered mortgages, liens, transfers

  • Property Card

    Municipal ownership and tax standing

  • Namuna 6 entry (Hakk Patrak)

    Ownership transferred in government records

  • Approved building plan

    Sanctioned plan from local authority

  • DILR sketch

    Boundaries and extent

  • Property tax paid receipts

    Arrears block transfer

When the situation applies

  • Bank NOC / lien release

    If previously mortgaged · If the property was mortgaged

  • Power of Attorney

    If POA-executed · When someone signs for an owner

  • Legal heir / family tree certificate

    If inherited · For inherited property

  • Occupancy certificate (OC)

    Where OC is issued for houses · Building fit for occupation

  • NA permission

    If converted from agricultural · Legal non-agricultural use

  • Court decree / partition deed

    If title via decree or partition · Title flowing from a decree or partition

Buying a residential plot in Gujarat

Needed on every clean deal

  • Sale deed (current)

    Primary ownership document

  • Mother deed / title chain (30 yrs)

    Traces ownership history

  • Encumbrance certificate (EC)

    Registered mortgages, liens, transfers

  • Property Card

    Municipal ownership and tax standing

  • Namuna 6 entry (Hakk Patrak)

    Ownership transferred in government records

  • NA permission

    Legal non-agricultural use

  • Layout / plotting approval

    Approved layout from the planning authority

  • DILR sketch

    Boundaries and extent

  • Property tax paid receipts

    Arrears block transfer

When the situation applies

  • Bank NOC / lien release

    If previously mortgaged · If the property was mortgaged

  • Power of Attorney

    If POA-executed · When someone signs for an owner

  • Legal heir / family tree certificate

    If inherited · For inherited property

  • Release certificate

    If layout was bank-mortgaged · Plot released from layout mortgage

Buying a agricultural land in Gujarat

Needed on every clean deal

  • 7/12 (Gam Namuna 7) + 8A

    Revenue record of rights for the parcel

  • Namuna 6 entry (Hakk Patrak)

    Ownership transferred in government records

  • DILR sketch

    Boundaries and extent

  • 7/12 crop columns

    Cultivation and possession evidence

  • Sale deed (current)

    Primary ownership document

  • Mother deed / title chain (30 yrs)

    Traces ownership history

  • Encumbrance certificate (EC)

    Registered mortgages, liens, transfers

When the situation applies

  • Pattadar passbook

    Where passbooks are issued · Owner's revenue passbook

  • Legal heir / family tree certificate

    If inherited · For inherited property

  • Court decree / partition deed

    If title via decree or partition · Title flowing from a decree or partition

  • Power of Attorney

    If POA-executed · When someone signs for an owner

  • NA permission

    Only if sold as converted or convertible · Legal non-agricultural use

Buying a commercial in Gujarat

Needed on every clean deal

  • Sale deed (current)

    Primary ownership document

  • Mother deed / title chain (30 yrs)

    Traces ownership history

  • Encumbrance certificate (EC)

    Registered mortgages, liens, transfers

  • Property Card

    Municipal ownership and tax standing

  • Namuna 6 entry (Hakk Patrak)

    Ownership transferred in government records

  • Approved building plan

    Sanctioned plan from local authority

  • Occupancy certificate (OC)

    Building fit for occupation

  • Fire NOC

    Commercial occupancy requirement

  • Property tax paid receipts

    Arrears block transfer

When the situation applies

  • Bank NOC / lien release

    If previously mortgaged · If the property was mortgaged

  • Power of Attorney

    If POA-executed · When someone signs for an owner

  • Legal heir / family tree certificate

    If inherited · For inherited property

Buying a industrial / warehouse in Gujarat

Needed on every clean deal

  • Sale deed (current)

    Primary ownership document

  • Mother deed / title chain (30 yrs)

    Traces ownership history

  • Encumbrance certificate (EC)

    Registered mortgages, liens, transfers

  • Property Card

    Municipal ownership and tax standing

  • Namuna 6 entry (Hakk Patrak)

    Ownership transferred in government records

  • NA permission

    Legal non-agricultural use

  • Approved building plan

    Sanctioned plan from local authority

  • DILR sketch

    Boundaries and extent

  • Property tax paid receipts

    Arrears block transfer

  • Fire NOC

    Commercial occupancy requirement

When the situation applies

  • Bank NOC / lien release

    If previously mortgaged · If the property was mortgaged

  • Power of Attorney

    If POA-executed · When someone signs for an owner

  • Legal heir / family tree certificate

    If inherited · For inherited property

  • Pollution board consent

    If manufacturing use · CFE/CFO for industrial use

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General reference, not legal advice. Verify requirements with the registrar's office or your lawyer for a specific transaction.